Where a gym loses money without noticing
Not the equipment, not the electricity. These three are quieter than that.
The membership that expired in silence
Nobody sees a subscription end in a paper folder. Automatic reminders and renewal invoices turn a lapsed member back into a paying one before they drift away.
The half hour spent on the desk
Signing people in by hand, looking up who has paid, printing cards. A QR kiosk does all three while your coach keeps coaching.
The member who quietly stopped coming
Attendance you cannot see is churn you cannot stop. When you know who has not been in for three weeks, you can still call them.
From signup to renewal, in one place
Members, contracts, attendance and coaching share the same file. Nothing is typed twice.
Public signup page
Prospects choose a plan, fill in their details and become members on your own website, with your branding and your terms.
Contracts signed on a tablet
The membership contract is signed digitally at the desk or at home, stored against the member and available to both of you afterwards.
QR check-in kiosk
Each member gets a personal QR code. They scan at the door, you see live attendance, and nobody prints a plastic card again.
Subscriptions and renewals
Monthly, quarterly or yearly plans with automatic reminders and invoices, so an expiry never passes unnoticed.
Workout and nutrition plans
Coaches assign plans per member, and the member follows them from their own portal on their phone.
Staff, shifts and classes
Coaches, working hours and class schedules live in the same system, so the timetable your members see is the one your team actually works.
What changes
on the floor.
Software is only worth the subscription if the day feels different. This is where it does.
They pick a plan on your page, sign the contract digitally and pay. Their QR code is in their inbox before they arrive.
The kiosk checks the membership is valid and lets them through. You see who is in the building at any moment.
Programme, progress and notes are on the same file, so any coach can pick up where the last session ended.
An expiring subscription triggers a reminder and an invoice on its own. You only step in when someone wants to change plan.
What does it cost?
A studio with sixty members and a club with six hundred are not the same job, so there is no single sticker price. Three things decide yours:
How many members you manage, since plans, invoices and reminders all scale with them.
Whether you want the door kiosk, because a check-in screen needs a tablet and a short setup on site.
How much history moves over, from your old system or your spreadsheets, because we migrate members, plans and payment history rather than leaving you with an empty database.
Hosting, SSL, daily backups, updates and support are inside the monthly price. There is no separate hosting bill and no fee per member, whether you sign up five people a month or a hundred.
Ask for your priceQuestions gym owners actually ask
Do members need an app?
No. Everything runs in the browser on their phone, so there is nothing to install and nothing to update. They get a link and a QR code, and that is it.
What happens if someone forgets their QR code?
Staff can check them in by name from the same screen. The kiosk is the fast path, not the only path.
Can we sell different plans and trials?
Yes. Monthly, ten-session cards, yearly, student rates and free trials are all plan types you configure yourself, each with its own price and duration.
Is member data GDPR compliant?
Yes. Data is hosted in Europe, access is per role, and members can request their file. Health notes are stored only if you choose to record them.
What about our existing members?
We migrate them. Names, plans, expiry dates and payment history come across during setup so you go live with your real club, not an empty one.
How long before we are live?
Usually within a week. We configure your plans, prices, coaches and branding, set up the kiosk if you want one, and train your team before you switch over.
See it with your own plans in it
Open the live demo to click through it yourself, or tell us about your club and we will set up a version with your plans, your coaches and your prices.
Looking for something else? See all our business apps.