Where a church office loses its Monday
Not the preaching, not the building. These three quietly take the time meant for people.
Six lists that disagree
The choir has one list, the youth work another, the office a third, and none of them has the family that joined in March. One membership record behind every ministry ends that.
The rota rebuilt every week
Who is serving Sunday, who swapped, who was asked twice and who was never asked at all, worked out over messages every Saturday night.
Consent nobody can prove
Photos of children, contact details and health notes kept without a record of who agreed to what. When a parent asks, you need an answer, not a memory.
Everything the office actually keeps track of
People, families, ministries, attendance and communication in one place, built for a whole church rather than for one department.
Members and families, properly linked
Households, children, contact details and roles sit together, so a change of address is made once and every ministry sees the right number.
A department for each ministry
Youth, worship, welcome, outreach and every other team keep their own members, their own leaders and their own view, without splitting the church into separate systems.
Attendance you can actually record
Check children in and out with a record of who collected them, and keep service and group attendance so trends are visible before somebody quietly disappears.
Rotas and volunteer scheduling
Build who serves when from the people who are actually available, with reminders, so Saturday night stops being a scramble.
A portal for parents and members
Families see and update their own details, sign consent and read what concerns them, which removes a stack of forms from the office.
Consent and privacy on record
Photo permission, contact preferences and sensitive notes are stored with who agreed and when, so the church can show it handles data properly.
What changes
at church.
Software is only worth the subscription if the week feels different. This is where it does.
Each child is signed in against their family, with the allergy note and the photo consent already attached, and only the named adult can collect them.
Attendance is recorded rather than estimated, so the trend over the last three months is a figure rather than a feeling.
They enter their own information on a phone, and the office does not retype anything on Monday.
Built from who is available, sent with reminders, and swapped without twenty messages.
What does it cost?
A church of eighty and a church with four ministries and a weekly children’s programme are not the same job, so there is no single sticker price. Three things decide yours:
How many members and ministries, because each department needs its own leaders, its own list and its own permissions on who sees what.
Whether you run children’s work, since check-in, collection records and consent for minors carry requirements the rest of the church does not.
How you want to communicate, from a members portal to reminders by mail or messaging for rotas and events.
Hosting, SSL, daily backups, updates and support are inside the monthly price. There is no separate hosting bill and no fee per member, whether you are eighty people or eight hundred.
Ask for your priceQuestions churches actually ask
Is this only for children’s ministry?
No. It covers the whole church: every department keeps its own members and leaders, and children’s work is one of them rather than the whole point.
Who can see the sensitive information?
Only the people you give access to. A youth leader sees their own group, the office sees the church, and health or consent notes are limited to those who need them.
Does it meet privacy obligations?
It is built to. Consent is recorded with who agreed and when, contact preferences are respected, and personal data can be exported or removed on request.
Can parents update their own details?
Yes, through their own portal, including consent, which is what keeps the list correct without the office chasing anybody.
Can we send reminders for rotas and events?
Yes, by mail or messaging, so people are reminded automatically instead of by somebody on a Saturday night.
How long before we are live?
Usually within two weeks. We set up your departments, your roles, your consent wording and your branding, and import the lists you already keep.
See it with your own church in it
Tell us how your ministries are organised and we will set up a version with your departments, your roles and your wording, so you judge it on your own church.
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